The Communications Assistant will provide high level administrative support to the IT Department of Kimmel & Associates. They will be expected to expedite the daily functions involved to assure the efficient and effective operation of the office.
Responsibilities may include managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; and vendor/ contractor/customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.
Responsibilities include, but are not limited to the following:
Content
• Create and manage publication and social media schedule for Kimmel Properties
• Supervise and manage contracted writers to create unique content for Kimmel and our properties. Ensure said content is delivered on time and within budget.
• Proof and review reports, articles, emails, and website content for accuracy and grammatical errors
• Review articles to ensure they meet editorial guidelines
• Ensure we have a backlog of content for Kimmel Properties
Accounting
• Keep track of expenses and manage the budget for Software Development
• Create monthly expense report
• Submit receipts to accounting and assist with categorization and justification of expenses
• Assist with budget forecasting and P&L for Software Development
• Assist with submitting reimbursement requests as needed
• Ensure expenses are promptly paid each month (servers, licenses, fonts, images…etc)
• Ensure contractors are paid in a timely manner for their work
Administrative
• Manage schedule and calendar for IT Department
• Ensure IT management promptly follows up on action items and important dates
• Prepare meeting briefs and summaries as well as track action items
• Possibly take notes at meetings and ensure action items are recorded with their associated due dates
• Assist with the creation of any and all presentations given by Kimmel employees at external events
• Assist with preparation of all documents prepared for external functions or dissemination
• Assist with the creation and subsequent maintenance of statistical tracking data
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